Whether you are an employee who’s searching for a method to check your schedule online, or perhaps a manager looking for methods to simplify the circulation of one’s employee schedules, finding a suitable solution can be a tedious task. You will find literally hundreds of thousands of choices in the marketplace (go ahead; Google “employee scheduling”). After a deeper look, you will quickly realize you can find only a small number of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips can help prepare you to search for an appropriate vendor for the employee scheduling software.
1. 100% web-based.
Web-based software (I like to call it web-ware), requires no download and no installation, it is simply ready to make use of once you login to their website wvw-greatpeople.me. Most web-ware emerges as a site; meaning you have to sign up for utilize it (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the program delivery style of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service includes a rock-solid application data backup and restoration plan. Most web-ware solutions include this, however many offer it as an add-on service. Make sure you can find no hidden fees associated with a restoration should there be a data-related issue in the future.
3. Lifetime upgrades.
The net permits immediate delivery of software updates to user-communities. However, some web-ware vendors do not include free upgrades included in their baseline subscription packages. Make sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The chance of finding an answer that fits all of your scheduling requirements is highly unlikely. However, many leading vendors will provide customization services that permit you to bend and shape their offerings to higher meet your unique needs.
It is important to know how you can use your scheduling data once it is being managed digitally.
5. Wireless portal.
Your employees want access to their schedules. As well as providing access online, an answer that enables your employees to gain access to their schedules wirelessly (on their cell or PDA) will reduce the amount of time you will spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without the intervention from management (other than final approval) is a complete must. We all know all too well that employee availability can transform extremely quickly, by allowing employee driven shift-trades you can empower employees, and ensure their responsible for finding a suitable replacement ahead of time.
7. Intelligent scheduling algorithm.
The real power of scheduling software is the inner algorithms. It should take into consideration; employee availability, skill-level, AND preferences when deciding who to schedule for any particular shift. Ask questions in regards to the auto-scheduling features and be sure to understand their limitations.